Microsoft Teams and Teams Meetings - Main Page

Microsoft Teams is a collaboration platform included in our Microsoft 365 subscription. Teams is useful for department collaboration, campus-wide communication and online class meetings.

Key Features:

  • Organized instant messaging (chat)
  • File sharing
  • Video/audio meetings
Note:
Students can create Teams Meetings and access all Teams features, but only faculty/staff can create a Team (the collaborative workspace). Faculty advisers can create a Team for Registered Student Organizations (RSOs) or student-led projects and can transfer ownership to a student as needed. 

Watch an MS Teams for Education Webinar

In this Article

Accessing Microsoft Teams

You can use Teams via:

Create and Host a MS Teams Meeting

Meeting Options and Roles

MS Meeting Options Support

Access Meeting Options from the invite or meeting window to:

Change participant roles during a meeting:

  1. Click Show Participants

  2. Hover over a name > More options (...) > Select Make a presenter or Make an attendee

Breakout Rooms

  • Enable and manage breakout rooms for group activities

  • Pre-assign participants before the meeting

  • Assign during meeting manually

  • External browser-based users = "Unknown User"

Support Resources:

Recordings and Storage

MS Support on how to manage and share recordings

  • OneDrive for private or non-channel meetings. Recordings count towards the 1Tb Office 365 quota.

  • SharePoint for channel-based meetings

  • Edit Meeting Options to enable auto-record

  • Recordings are available to all invitees (attendance not required).

  • Recordings stored on the OneDrive of the user who starts the recording. The Meeting Organizer has download access to the recording.

  • Download the recording, then use ClipChamp to edit videos

  • Stored recordings expire after 120 days. 

Access From Canvas

See article: Microsoft Teams Meetings Integration in Canvas

Access From Teams

  1. Open the Teams app > Navigate to meeting chat
  2. Click Recap tab 

MS Recap in Teams Support

Access From Outlook Calendar

  1. Open Outlook Calendar > Select the meeting
  2. View the Meeting Recording, listed in the Recap tile of the Meeting window

MS Recap in Outlook Support

Captions and Transcripts

Faculty: EchoVideo

  • Configure Teams recordings to upload directly to EchoVideo so you can take full advantage of EchoVideo’s transcript features, including editing transcripts to support ADA accessibility.

Live Captions

Transcriptions

Polls and Engagement Tools

Use the Polls app (Microsoft Forms integration) to ask questions during meetings.

External and Guest Users

  1. Create a Teams meeting using Teams or your Outlook Calendar.
  2. Add the external users as attendees to the meeting.

Browser-based unverified users (no login):

  • Can join meetings via link
  • Show as "Unknown User"
  • Can: Chat, use audio/video, share screen, join Breakout Rooms, use Whiteboard, participate in PPT Live
  • Cannot: Start recordings


Logged-in users with free Microsoft accounts

  • Appear as "External"
  • Cannot be assigned to Breakout Rooms
  • Can: Chat, share screen, use Whiteboard
  • Cannot: Participate in PPT Live, start recordings

Best practice: Encourage external users to join via browser without logging in for full compatibility.

Test your Audio and Video

Before a meeting:

Manage Notifications

Microsoft Teams Support

Print Article

Related Articles (12)

EchoVideo: Copy Media from OneDrive (Teams class recordings) to your Library
Set up automatic copying of your recorded class meetings from Teams to your EchoVideo Library. Then, embed your videos in Canvas Modules or publish automatically to an EchoVideo course.
Microsoft 365 Apps for Enterprise
Microsoft 365 Apps for Enterprise is the subscription based Office Suite offered by Microsoft.
Microsoft Outlook Calendar
Outlook is SVSUs selected email service. Although used mainly as an email application, other popular features include a calendar, task manager, and contact manager. Find answers to the most common questions related to the Outlook Calendar.
Microsoft Whiteboard - Teach and Collaborate with Others
Microsoft Whiteboard is a freeform digital canvas that allows you to use as a standalone whiteboard for lectures or lessons on can be used in a Teams meeting to sketch ideas and work creatively with meeting participants.
MS Teams Meetings Breakout Rooms Details
MS Teams allows large meetings to be broken up into smaller Breakout Rooms. This article contains many details of the possible features faculty will encounter while using the Breakout Room option.
Personal Bookings & Shared Bookings
Microsoft Bookings is available in two primary versions:

Personal Bookings – designed for individual use, such as faculty office hours

Shared Bookings Pages – designed for teams or departments managing multiple staff calendars

Both versions are web-based tools that allow you to create customizable appointment types and enable others to easily schedule meetings, either in person or through Microsoft Teams.
Student/Attendee Guide to Joining a MS Teams Meeting that Originated in Canvas
Student/Attendee Guide to Joining a MS Teams Meeting that Originated in Canvas
Student/Attendee Guide to Joining a MS Teams Meeting that was Sent Via Outlook
Step by step instructions, students should follow, to join a Teams meeting, that their instructor sent to them via Outlook appointment.
Teaching Tools Guide for Faculty
Learn more about our supported synchronous and asynchronous tools like Adobe, Canvas, EchoVideo, Microsoft 365 apps (OneDrive, Bookings, Excel, Word, Outlook, etc.), Respondus LockDown Browser, and more.
Teams Meetings in Canvas
This article is for Canvas teachers interested in hosting Microsoft Teams Meetings within their Canvas courses.
The Canvas Microsoft Education LTI combines previously separate tool integrations and makes using Teams Meetings easier.  Tools included in the Microsoft Education LTI: OneDrive, Class Notebook, Teams Meetings, Teams
Teams: Making MS Teams Meetings Recordings ADA Compliant
Learn how access your transcript to make your content in Microsoft Teams ADA compliant for all learners.