SVSU requires video and audio content to have transcripts when they are being reused. If your video had transcripts previously, they will remain with the video. If you need transcripts for recordings (prior to fall 2023), please fill out our
EchoVideo Transcript Request form.
Transcripts and Captions Overview
Automatic Speech Recognition (ASR) will apply to all audio or video files. Transcripts are not 100% accurate because it is machine generated. Transcripts should be reviewed and edited to ensure accuracy, especially if you are reusing content to meet ADA Compliance. The time it takes to process depends on the length and where it is a queue for processing. Please be aware that videos larger than 2GB in file size, ~14 hours, you would need to chunk them down into shorter segments. Closed Captions can be applied once a transcript is 99% accurate.
Article Sections
Using the Transcript Editor
The transcript editor in EchoVideo will preserve the original data and any edited versions. The most recent transcript version will always appear by default. Once the transcript editor is open, you will see a playback panel for the media (left panel), and the transcript (right panel) and its media playback location on the right. If you had more than one speaker recorded, they will be identified and you will be able to add and edit speaker names.
Features
- Undo/redo edits
- Add and edit Speaker tags
- Search & replace (common misspelled words)
- Export/upload of transcripts (if needed)
- Confidence score slider (highlights perceived inaccurate words)
- Version history restore or view previous versions
- Play, pause & scrub to different locations within the video/transcript
- In-line editing with recording paused while editing the transcript
- Transcriptions will stay with the media when its re-used
Media Editor (make edits first before editing a transcript)
Edit your video (trim or cut out segments) first before editing a transcript. Other features include combining, removing tracks, and adding thumbnails.
Accessing the Transcript Editor
You can access the Transcript Editor a few ways, from your media in your Library or from the Classes list page from a EchoVideo course.
Your media Library
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EchoVideo Course (Classes List page)
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Edit Transcript is an option in the Media Tile menu on your Library page.
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Edit Transcript is an option on the Class List page. Click the media icon.
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Transcript Version History
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Inside the Transcript Editor, (upper-left) there is a drop-down menu where you will see the version of your transcript.
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If you only see Original (sample image below) this means that you have not edited the transcript. Note: If you have edited the transcript and still ONLY see "Original" in the drop-down menu your transcript has not finished processing. Be advised the new version can take up to several hours to process. You can turn on notifications (these are not emailed, they are seen inside your account via the bell icon) so you know when your transcript has finished within your account settings. Explore instructions - Turn on triggers for content and engagement notifications
- If you see Version 1 in the drop-down menu your video and transcript has finished processing. Note: You will have a new version anytime that you make edits, however, you can always view previous versions (as applicable) with the date and who made the edits.
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- The current version of your transcript also has the option to apply Closed Captions as instructed below.
- Once your videos have transcripts, they remain on your video unless you delete them. If Closed Captions are needed, the instructor must enable them.
If your video is already published to an EchoVideo course or embedded in Canvas, the newest version of the transcript will automatically display.
Editing a Transcript
In the main window, on the left is where you can playback your video, on the right is your transcript and timed cues on the right. The current version of the transcript shows by default. To edit the transcript text, click Edit transcript.
While editing the transcript, a confidence slider (top menu), identifies text within the transcript to review for accuracy. Playback the video and edit the transcript directly at the text cues and fix mis-transcribed words or you can use the search and replace feature.
Can someone else help edit a transcript?
Yes, if you would like someone to assist with reviewing and editing a transcript. You can create a Collection give the individual(s) permissions. If another user has permission to edit your transcript and has saved the edits, you will be asked to compare the differences and merge the conflicts, you can approve or reject each text cue where edits were made.
Downloading a Transcript for Offline Use
If you need to download your transcript or script for offline use, click the Export button. From the menu, select WebVTT (.vtt) or Text (.txt). View instructions - Exporting a Transcript for Offline Use
Applying Closed Captions
Once a transcript has been edited and 99% accurate (ADA Compliant), closed captions can be enabled. Locate your video, click Edit transcript. Click the Apply to CC button, the current version of the transcript will be applied as closed captions. View instructions - Applying Updated Transcripts as Closed Captions.
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About Closed Captions for Instructors
- The transcript MUST BE 99% accurate to be compliant for closed captioning.
- ONLY the newest version of the transcript can be applied as Closed Captions.
- Only the owner of the audio or video media can enable Closed Captions.
- When the video has Closed Captions, the "CC" button will be seen and clickable.
- Captions can be read by the user or a screen reader.
Showing Closed Captions (CC)
To turn on closed captions, click the CC icon on the video player. To change how captions appear click the gear icon (bottom-right of player).
Accessibility Features include:
- The subtitle/cc options (e.g., location, font size, contrast) are found in the gear icon.
- The video and transcript text are automatically synced when playing, pausing, or skipping forward or back in the video.
- A transcript can be searched by keyword, if a match is found the count is identified with previous/next buttons, and are underlined in the transcript.
Video Playback Quality: The video quality can be adjusted as needed for your network connection. Explore instructions
- Change the video playback.
Upload Transcripts created in Teams Meetings/Classes
If you have recorded your meeting/class in Microsoft Teams and need to add the transcript to your video, you can upload the transcript to EchoVideo.
- In the Teams chat or Channel, click on transcript button.
- Click the Download menu.
- Select Download as .vtt
- Upload the downloaded .vtt file to recording in your Library.
The uploaded file must be a webVTT file and meet the WebVTT specifications as defined by the W3C: https://www.w3.org/TR/webvtt1/. As long as your VTT file meets the specifications, EchoVideo will accept it. (Echo360 Support)
View instructions - Adding/Uploading Transcripts to EchoVideo
Teams and OneDrive sync with EchoVideo. Learn how to
set up a OneDrive syncing so all your Teams recordings can be copied to your EchoVideo Library.