EchoVideo: Make Content ADA Compliant

Transcripts and Captions Overview

Automatic Speech Recognition (ASR) will apply to all audio or video files. Transcripts are not 100% accurate because it is machine generated. Transcripts should be reviewed and edited to ensure accuracy, especially if you are reusing content to meet ADA Compliance. The time it takes to process depends on the length and where it is a queue for processing. Please be aware that videos larger than 2GB in file size, ~14 hours, you would need to chunk them down into shorter segments. Closed Captions can be applied once a transcript is 99% accurate.

Using the Transcript Editor

The transcript editor in EchoVideo will preserve the original data and any edited versions. The most recent transcript version will always appear by default. Once the transcript editor is open, you will see a playback panel for the media (left panel), and the transcript (right panel) and its media playback location on the right. If you had more than one speaker recorded, they will be identified and you will be able to add and edit speaker names. 

Media Editor (make edits first before editing a transcript)

Edit your video (trim or cut out segments) first before editing a transcript. Other features include combining, removing tracks, and adding thumbnails.  

Accessing the Transcript Editor

You can access the Transcript Editor a few ways, from your media in your Library or from the Classes list page from a EchoVideo course. 

Transcript Version History

1. Inside the Transcript Editor, (upper-left) there is a drop-down menu where you will see the version of your transcript. 

2. If you only see Original (sample image below) this means that you have not edited the transcript. Note: If you have edited the transcript and still ONLY see "Original" in the drop-down menu your transcript has not finished processing. Be advised the new version can take up to several hours to process. You can turn on notifications (these are not emailed, they are seen inside your account via the bell icon) so you know when your transcript has finished within your account settings. Explore instructions - Turn on triggers for content and engagement notifications

3. If you see Version 1 in the drop-down menu your video and transcript has finished processing. Note: You will have a new version anytime that you make edits, however, you can always view previous versions (as applicable) with the date and who made the edits.
   
   
    
4. The current version of your transcript also has the option to apply Closed Captions as instructed below.
5. Once your videos have transcripts, they remain on your video unless you delete them.  If Closed Captions are needed, the instructor must enable them.

Editing a Transcript

In the main window, on the left is where you can playback your video, on the right is your transcript and timed cues on the right. The current version of the transcript shows by default. To edit the transcript text, click Edit transcript.

While editing the transcript, a confidence slider (top menu), identifies text within the transcript to review for accuracy. Playback the video and edit the transcript directly at the text cues and fix mis-transcribed words or you can use the search and replace feature.

• Transcript editor - interactive tutorial
• View All Transcripts Articles

Can someone else help edit a transcript?

Yes, if you would like someone to assist with reviewing and editing a transcript. You can create a Collection give the individual(s) permissions. If another user has permission to edit your transcript and has saved the edits, you will be asked to compare the differences and merge the conflicts, you can approve or reject each text cue where edits were made.

Downloading a Transcript for Offline Use

If you need to download your transcript or script for offline use, click the Export button. From the menu, select WebVTT (.vtt) or Text (.txt). View instructions - Exporting a Transcript for Offline Use

Applying Closed Captions

Once a transcript has been edited and 99% accurate (ADA Compliant), closed captions can be enabled. Locate your video, click Edit transcript. Click the Apply to CC button, the current version of the transcript will be applied as closed captions. View instructions - Applying Updated Transcripts as Closed Captions.

Showing Closed Captions (CC) 

To turn on closed captions, click the CC icon on the video player. To change how captions appear click the gear icon (bottom-right of player).

Accessibility Features include: 

• The subtitle/cc options (e.g., location, font size, contrast) are found in the gear icon.
• The video and transcript text are automatically synced when playing, pausing, or skipping forward or back in the video.
• A transcript can be searched by keyword, if a match is found the count is identified with previous/next buttons, and are underlined in the transcript.

Upload Transcripts created in Teams Meetings/Classes

If you have recorded your meeting/class in Microsoft Teams and need to add the transcript to your video, you can upload the transcript to EchoVideo.

1. In the Teams chat or Channel, click on transcript button.
2. Click the Download menu.
3. Select Download as .vtt
4. Upload the downloaded .vtt file to recording in your Library.

The uploaded file must be a webVTT file and meet the WebVTT specifications as defined by the W3C: https://www.w3.org/TR/webvtt1/. As long as your VTT file meets the specifications, EchoVideo will accept it. (Echo360 Support)

View instructions - Adding/Uploading Transcripts to EchoVideo