Student/Attendee Guide to Joining a MS Teams Meeting that Originated in Canvas

Note that if you lose connection to a meeting, or if your audio or video are not working initially, try leaving/closing the meeting and clicking the meeting link, again, to reconnect.

MS Support Teams Video

There are two methods a teacher can use to include a Teams Meeting in Canvas; use the Teams Meetings Integration tool, or link to a Teams Meeting.  Joining the meeting is basically the same for each method, but the location of the meeting link is different for each.

Differences in the two methods that a teacher can use to create a Teams Meeting in Canvas:

Teams Meetings Integration:

  • Students receive a calendar appointment within their Outlook Mailbox.
  • The Teams Meeting appears in the student's Outlook Calendar.
  • The Teams Meeting appears in the student's Teams App Calendar.
  • Within Canvas, the Teams Meetings tool will appear in the navigation.  All Teams Meetings, created for the course, are listed, by month, when entering the Teams Meetings tool.

Link to a Teams Meeting:

  • The link ONLY appears within the tool that the teacher used to create the link.  Usually the links appear in Assignments, Announcements, Pages or the Canvas Calendar.
  • Meetings that had been created as Canvas Calendar items will show up in the Dashboard as an event that is coming up.  If the meeting was created in any tool that is not the Calendar, or does not include a due date, it will not appear in the Coming Up widget.

Prepare to Join a Meeting

Video on how to join a meeting.

  1. The first step to joining a Teams Meeting is to determine which method your teacher used to create the Meeting within Canvas.  If you enter Canvas and there is a Teams Meetings tool in the navigation, chances are that your course Meetings were created, and can be accessed there.  If you don't see that tool, ask your teacher where you can expect to find Meeting links.
  2. These instructions will mainly focus on the Teams Meetings Integration method, but the steps on how to Join the meeting can ultimately be applied to both methods.
  3. It is preferred that you use the Teams Desktop Version or, if on mobile device, use the Mobile App - download and install MS Teams.
    1. If you are not able to use the Teams Desktop Version or Mobile App, you will use the online Teams interface by following these instructions:
      1. If using the online Teams interface, open a web browser.
      2. Go to the address teams.microsoft.com .
      3. Log in and authenticate.

        If you are using the online version of Teams, make sure your intials or profile picture appear in the top right corner - this means you are logged in.
         

If you receive an Outlook appointment, from your instructor at any point during the semester, click the Yes button to enter that appointment in your Outlook Calendar.

If you receive an Outlook appointment, from your instructor, click Yes button to enter that appointment in your Outlook Calendar.

 

Join a Meeting

Video on how to join a meeting.

  1. After you have logged in to Teams Desktop Version, Mobile App or the online version, keep the Teams app open (it can be minimized).
  2. Open a new tab in a web browser, then log in to Canvas.
  3. Open the Course.
  4. Click the Teams Meetings tool. Alternatively you can find the appointment in your Outlook Calendar and click the Join button there.
  5. Click the Join button, in the tile, for the wanted class meeting.

    Click the Join button in the tile for the class meeting you would like to join.

     
  6. A new browser tab will open with an overlay asking to Open Microsoft Teams.  It is recommended to continue by clicking the Open Microsoft Teams button.
  7. If you can't use Teams Desktop Version, and have opened Canvas into a web browser, choose the Continue on this browser button to open the meeting.



     
  8. Be sure to ALLOW the mic and camera if prompted.
  9. UPON JOINING the meeting, please mute your microphone until it is your turn to speak.  This will help reduce audio interruptions.
  10. Click the Join Now button.

    Mute/Unmute the mic and turn your camera on/off.  Click the Join Now button.
     

During a Meeting

You may be entered into a meeting in a Presenter or an Attendee Role.  To see what features are available for each role, view this MS Support Page .

Some Teams Meeting Features include:

  • Show/hide web cam
  • Mute/Unmute mic
  • Share your screen/application. This is available to Presenters.  Please don't share your screen until you are asked by your instructor.
  • "..." this is the more menu - A recording option is available to Presenters in this menu. Please DO NOT start or stop the recording unless your instructor asks you to do so!
  • Chat bubble - hide/show the group chat - USE THIS if you are experiencing audio trouble so your instructor will know to slow down if necessary.  You can also ask questions of the instructor or other students in this box.  It is a nice place to communicate without disrupting the class.
  • Participant icon - hide/show the participant list

To learn more about how to use Teams, see the Related Article titled MS Teams. 

Viewing the Recording

Note that it could take a while to process the recording.  A one hour meeting recording may take 1/2 hour or more to process and will not be available until processing has completed.  

  1. Click the Teams Meetings link from the Canvas Menu.
  2. Use the calendar tool to select the date that the meeting occurred on.

    Use the calendar tool to select the date that the meeting occurred on.
     
  3. Use the More menu to select Chat with participants.

    Use the More menu to select Chat with participants.
     
  4. The web version of Teams will begin to open.
    1. The tab may be blocked by a Pop-Up Blocker.  Find the pop-up message, in your browser, and select to Always allow pop-ups and redirects from canvas.svsu.edu.

      The tab may be blocked by a Pop-Up Blocker.  Find the pop-up message, in your browser, and select to Always allow pop-ups and redirects from canvas.svsu.edu.
       
    2. You may be asked to log in or authenticate.  Complete any login steps required.

      You may be asked to log in or authenticate.  Complete any login steps required.
       
  5. Select the Chat tool, on the left.
  6. Select the Chat tab, on the top.
  7. The Chat tab displays:
    1. The conversation that occurred during the meeting session.
    2. Continued conversation that may occur after the meeting ends.
    3. A tile for the meeting Recording.
    4. A tile to view or download the Transcription.
    5. A tile to download the Attendance Report.

      The Chat tab displays
       
  8. To watch the recording, click on the center of the video thumbnail.
  9. You may be asked to type your SVSU email address. Then click Next.

    ou may be asked to type your SVSU email address.
     
  10. A OneDrive tab opens and displays the video player.  The video is shared to all students who were invited to the meeting.

    A OneDrive tab opens and displays the video player.
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