Microsoft Teams and Teams Meetings - Main Page

Overview

Teams is a collaboration platform that is part of the Office 365 subscription.  It offers organized IM communication, file sharing, video meetings, and Office and third-party app integration.  Use Teams within departments, for cross-campus communication, file-sharing, or online class meetings.

This Knowledge Article focuses mainly on Teams Meetings.  To learn about the file sharing, app integration, and chat functions of Teams, explore the Microsoft Teams Support links (bottom of this article).

Watch an MS Teams for Education Webinar

One of the Following is Required

• Web Browser
• MS Teams Desktop Version (preferred)
  • SVSU-Owned Computer - Find it in your Software Center
  • Personal Computer - Download it

5 Ways to Create and Host a MS Teams Meeting

1. Within a Canvas Course
2. As an Appointment in an Outlook Calendar
3. Within a Team Channel
4. As a Meet Now within Teams
5. To Call a Phone Number (requires Conference Call ability to be applied to your account)

The Teams/Canvas integration is a good place to create meetings with your students – especially your entire class. Outlook Calendar and the Teams app work well for meetings with individuals or groups that are not part of your class.

Manage Notifications

• MS Teams Support 

Feature Highlights

Breakout Rooms

• Pre-assign Participants to Breakout Rooms 
• Breakout Room Troubleshooting Guide
• MS Breakout Rooms Support
• Kevin Stratvert - How To Video
• Breakout Room Details

Meeting Options 

• MS Support page on how to set Meeting Options 
• Assign people to wait in the lobby until admitted.
• Set the meeting to start recording automatically when the meeting begins.
• Define if an attendee should enter the meeting in the presenter or attendee role.  View the difference between features available to presenters and attendees. 
• Change the role of individual participants, during the meeting, by:
  • Click Show participants in the meeting controls to see a list of the people in the people in the meeting.​​​​​
  • Hover over the name of the person whose role you want to change and click More options. 
  • Select Make a presenter or Make an attendee.
• Set the Presenter and Attendee Roles by changing Meeting Options - video
• Assign Co-organizers to your meeting.  Co-organizers have most of the capability of the original organizer.  External users can be made co-organizers.  See the MS Support page on co-organizers.

Recordings

• Meetings can be recorded automatically, but that does not happen by default. Edit the Meeting Options to record a meeting automatically when the meeting begins.
• MS Support page on how to manage and share recordings.
• Anyone invited to the meeting can view the recording, they do not have to have attended.
• Recordings count towards the 1Tb Office 365 quota.
• Recordings, on the OneDrive, will expire after 120 days. 
• ​​​By adjusting OneDrive options, the expiration date can be extended, or completely removed, as necessary.
• It is best to upload recordings to Echo360 if they are needed longer. To automatically copy all recordings from the OneDrive Recordings folder to Echo360, follow the "EchoVideo: Sync Your Videos on your OneDrive to your Library" instructions found under Related Articles.
• There are no video editing tools within OneDrive.
• Recordings are stored in OneDrive.  It is simply a video file that exists in a cloud storage system.  OneDrive does not offer any video editing.  Because it is an online video, students can easily scrub through the video and skip around to parts that interest them.  If the organizer would rather, they can download the video from OneDrive and upload it into Echo360 where they can edit it and store it, long term, in their Echo360 Library.  
• The person who started the recording can also access it from the Recordings folder in their OneDrive.  
• There are multiple ways to get to the meeting recording.  You can launch the recording from:
  • Canvas
  • Teams
  • Teams Chat
  • OneDrive
  • Outlook Calendar

Launch Recording from Canvas

See Related Article, at right, on Microsoft Teams Meeting Integration with Canvas for instructions on viewing the recording from Canvas.

Launch a Recording from Teams

1. Open the Teams app.
2. Navigate to the chat for the Team meeting.
3. Click the Recap tab. 

View more about Meeting Recap in Teams at this Microsoft Support Page.

Launch a Recording from Outlook Calendar

1. Open the Outlook Calendar.
2. Navigate to the meeting event.
3. Click on the meeting.
4. Choose View Recap
5. Find the Meeting Recording listed in the Recap tile of the Meeting window.

View more about Meeting Recap in Outlook at this Microsoft Support Page.

Closed Captioning

• MS Live Captioning Support

Transcriptions

• Available in the Teams Desktop Version only
• MS Live Transcription Support
• South & City College Birmingham - How to Video

Polls App

• MS Polls App Support
• MS Polls Instructions

Meet with Non-SVSU-Domain Users

1. Create an appointment using your Outlook Calendar.
2. Add the external users as attendees to the meeting.
3. Add an online Team meeting. This is an option in the appointment settings window.
4. A link is sent to the external attendee in the Calendar appointment.  While using a web browser to attend the meeting, click the link. The external user does not need a Microsoft account to join the meeting. ​​​​​​
   1. Unverified meeting participants are using a web browser and HAVE NOT LOGGED IN
      1. Unverified meeting participants can:
         1. Be assigned to a Breakout Room
            When in a Breakout Room Unverifieds show up as "Unknown User"
            
            
         2. Use the chat panel
         3. Not start a recording
         4. Mute/Unmute their cameras and mics
             
         5. They can also share their screen and everything that you see in the screenshot above
         6. Collaborate with Whiteboard sharing
         7. CAN participate in PPT live
             

   2. If a user signs up for a personal Microsoft account and uses that personal account to log in to the Teams App online or on their phones, they will show up as "External"

      1. External users with a free account CANNOT be assigned to a Breakout Room.  It would be better for free account holders to just not log in and use a web browser.  
      2. External free account users can:

         1. Use the chat panel

         2. Not start a recording

         3. Mute/Unmute their cameras and mics

         4. Share their screens

         5. Collaborate with Whiteboard sharing

         6. CANNOT participate in PPT live
             

            

Test your Audio and Video Before a Call

• MS Support page on how to Ensure the Teams app is working properly and make a test call.
• Within the Teams app, select the More (...) button at the top right, then Settings > Devices. Choose to Make a test call under Audio devices.
   

Microsoft Teams Support

Getting Started in Teams

• Interactive DEMO 
• Teams Welcome - VIDEO 
• Teams Training - VIDEO Series
• Create a Group Chat - INSTRUCTIONS
• Microsoft Teams Webinars | Microsoft
• Meetings and Calls Support - INSTRUCTION Series