Microsoft Teams and Teams Meetings - Main Page

Summary

Microsoft Teams is an all-in-one work-space for file collaboration, instant messaging, audio or video calls, and screen sharing. Host departmental or cross-campus communication.

Body

Microsoft Teams is a collaboration platform included in our Microsoft 365 subscription. Teams is useful for department collaboration, campus-wide communication and online class meetings.

Key Features:

  • Organized instant messaging (chat)
  • File sharing
  • Video/audio meetings
Note:
Students can create Teams Meetings and access all Teams features, but only faculty/staff can create a Team (the collaborative workspace). Faculty advisers can create a Team for Registered Student Organizations (RSOs) or student-led projects and can transfer ownership to a student as needed. 

Watch an MS Teams for Education Webinar

In this Article

Accessing Microsoft Teams

You can use Teams via:

Create and Host a MS Teams Meeting

Meeting Options and Roles

MS Meeting Options Support

Access Meeting Options from the invite or meeting window to:

Change participant roles during a meeting:

  1. Click Show Participants

  2. Hover over a name > More options (...) > Select Make a presenter or Make an attendee

Breakout Rooms

  • Enable and manage breakout rooms for group activities

  • Pre-assign participants before the meeting

  • Assign during meeting manually

  • External browser-based users = "Unknown User"

Support Resources:

Recordings and Storage

MS Support on how to manage and share recordings

  • OneDrive for private or non-channel meetings. Recordings count towards the 1Tb Office 365 quota.

  • SharePoint for channel-based meetings

  • Edit Meeting Options to enable auto-record

  • Recordings are available to all invitees (attendance not required).

  • Recordings stored on the OneDrive of the user who starts the recording. The Meeting Organizer has download access to the recording.

  • Download the recording, then use ClipChamp to edit videos

  • Stored recordings expire after 120 days. 

Access From Canvas

See article: Microsoft Teams Meetings Integration in Canvas

Access From Teams

  1. Open the Teams app > Navigate to meeting chat
  2. Click Recap tab 

MS Recap in Teams Support

Access From Outlook Calendar

  1. Open Outlook Calendar > Select the meeting
  2. View the Meeting Recording, listed in the Recap tile of the Meeting window

MS Recap in Outlook Support

Captions and Transcripts

Faculty: EchoVideo

  • Configure Teams recordings to upload directly to EchoVideo so you can take full advantage of EchoVideo’s transcript features, including editing transcripts to support ADA accessibility.

Live Captions

Transcriptions

Polls and Engagement Tools

Use the Polls app (Microsoft Forms integration) to ask questions during meetings.

External and Guest Users

  1. Create a Teams meeting using Teams or your Outlook Calendar.
  2. Add the external users as attendees to the meeting.

Browser-based unverified users (no login):

  • Can join meetings via link
  • Show as "Unknown User"
  • Can: Chat, use audio/video, share screen, join Breakout Rooms, use Whiteboard, participate in PPT Live
  • Cannot: Start recordings


Logged-in users with free Microsoft accounts

  • Appear as "External"
  • Cannot be assigned to Breakout Rooms
  • Can: Chat, share screen, use Whiteboard
  • Cannot: Participate in PPT Live, start recordings

Best practice: Encourage external users to join via browser without logging in for full compatibility.

Test your Audio and Video

Before a meeting:

Manage Notifications

Microsoft Teams Support

Details

Details

Article ID: 100204
Created
Fri 3/6/20 2:14 PM
Modified
Mon 4/6/26 4:15 PM

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