Canvas Files Quota

The Files tool in Canvas provides online storage and file sharing in three places: Course Files, Personal Files, and Group Files. This article includes aspects of each place and offers alternative ways to share media with your students and not affect your course quota.

Canvas Course File Quota - 500 MB


Course File Storage includes any files uploaded into the course Files that are unique to SVSU and the course's assignment submissions.

Click Files, to see a course's file size, bottom-left, below the left pane.

Files uploaded directly into Course Files by Instructors count toward the Course Quota, (not their Personal File Quota).

Instructors have the option to restrict course file access from students by hiding the course Files link or locking course folders and files, so they won't be visible to students.

Canvas Course Media Files

Media can require a lot of file space. See alternative options below on how to manage your video content.

Under 500 MB - Audio/Video Files

Use the Record/Upload Media tool in the Rich Content Editor to record or upload videos in Canvas look for the Media icon (e.g., Announcements, Assignments, Discussions, Pages, Quizzes, Syllabus), and even in Speed Grader to comment on students' assignments.

  • Files are stored behind-the-scenes on the Canvas video server (Kaltura), and do not count toward course quota.

Over 500 MB - Audio/Video Files

Echo360
For re-use of videos. Use interactive media slides such as embedded quiz questions or use student and instructor collaborative classroom tools and gather rich analytics. Learn more about Echo360.

Microsoft Stream
Store your videos in Microsoft Stream then provide a share link or embed in the Rich Content Editor for your students. Stream allows everyone with a SVSU email address to view your videos.


Microsoft Sway

Upload videos directly to Sway, create an interactive story to go with it then share your Sway presentation with others. Sway allows sharing for within SVSU and outside of SVSU.

User Storage Quota Exceeded

Exceeding your storage quota prevents you from uploading files to Discussions and My Files.

To make room for more file uploads, delete files in My files and conversation attachments until total file size is under 200 MB.

*See table below to see impact on ungraded discussion attachments.

My Files (personal files you have uploaded to Canvas).
conversation attachments (files uploaded to Inbox in Canvas) once files are removed, they will no longer be part of that conversation message.
Note: Removing “profile pictures” won’t help.

Canvas Personal File Quota - 200 MB

Students can upload or attach files for Course assignments or discussions.

  • These files are automatically stored in students' own personal files (in the "unfiled" folder).
  • Student-submitted files count toward Course File quota, not toward Personal File quota. Files that do count against personal storage limits are:
    • Files uploaded directly into your personal file storage area

    • Files uploaded to ungraded assignments

    • Files uploaded to ungraded discussions

    • Files attached to “Conversations” (Inbox/Email)

View User Files as a Student in Canvas, go to Account > Files.

 

 

  • See your Files size at the bottom, below all folders.
  • Refresh your browser (F5) after deleting to see the new Files size.
     

Personal My Files includes these folders:

How are files added and where?

Count in Quota

Can I delete these files?

conversation attachments

Files you attach to a conversation. User's conversation attachments folder.
If you delete a file, it will no longer be associated with a conversation message.

Yes

Yes, will be removed from conversation message.

profile pictures

Pictures you uploaded to your profile

No

Yes

Submissions / Graded Discussions

Files uploaded as a student to online assignments go into their Submissions folder.
Graded discussion attachments go into user's unfiled folder.

No

No, system protected.

unfiled / ungraded Discussions

Files you upload to your personal Files area and Ungraded discussion attachments. User's unfiled folder. If you delete the file, it will no longer be associated with an ungraded discussion post.

Yes

Yes, will be removed from an ungraded discussion.

Note to Students

  • Files that are submitted as part of a graded assignment or Graded discussion will appear in your personal file storage area, but they will not count against your quota.
  • Files that are submitted as part of a graded assignment cannot be deleted from your personal file storage area.
  • Files submitted to previous courses (courses that have been concluded) are not automatically deleted from the student’s personal file storage area.


Group Files - 50 MB Quota

Students can upload files into Group Files for group collaboration; they DO NOT affect their personal files quota. Files that count against the course storage limits are as follows: Any files uploaded into the group by the group members and/or instructor.

  • Group files are available to all students enrolled in the group, and the course teachers.
  • All members have the same permissions to manage all the files.

Details

Article ID: 108222
Created
Thu 5/21/20 9:36 AM
Modified
Fri 5/22/20 2:56 PM