Use Microsoft Stream to Record or Upload Media to Share

Table of Contents

 

What is Microsoft Stream?

Microsoft Stream is an online video-sharing platform that allows registered students, faculty, and staff to view, create quick videos for up to 15 minutes, publish, and share videos within SVSU. You can record your entire screen or an application window with your camera and microphone. Videos stored in MS Stream can be shared in multiple places internally with Microsoft 365 suite and Canvas if enabled, there is also commenting, closed captions, and more. 

Microsoft Stream is recommended for students. To record biographies, presentations, and other projects. 
Available for: Windows and Mac users.


View the video "How to use Microsoft Stream" created by a NEST Ambassador.

View Video Tutorial - Get Started with Microsoft Stream (see more resources in the left navigation).
 

MS Stream Requirements and Limitations

Record in a Supported Browser.  Microsoft Edge (best experience) or Google Chrome (latest version) Update Google Chrome or download Google Chrome. Safari is not supported for recording content.
Record Screen Content. The maximum recording time is 15 minutes. 
Recording System Audio. Available for Windows users only, not available for Mac at this time.
Recording with a Webcam. This works when recording the entire screen, not an application window. 

 

How do I access Microsoft Stream?

You can access Microsoft Stream in several ways, we recommend:

  • Log in at https://web.microsoftstream.com and sign in with your university credentials.
  • Open the Microsoft Stream app from the Office 365 app launcher (waffle) in the top left corner while logged into any Microsoft app online.
  • Select "All apps" to see them listed in alphabetic order.
  • Click Stream to open the app. If you don't see Stream click "All Apps" (bottom-left of your apps).
Office 365 App Launcher and accessing MS Stream

Prepare For Your Recording

1. Prep your screen. Close unnecessary apps and programs running. Tidy up your desktop, only keep open programs and windows you plan to show during your screen recording.
2. Turn off app notifications. Disable notifications, email, apps, etc. before you record your screen.
3. External USB camera or microphone. If you're using a USB camera or microphone, ensure it's plugged in. If you wish to not include them in your video, unplug your camera or microphone.


Starting a Recording

Once logged into MS Stream, click "Create" (top menu bar) then select "Record Screen or video". You will see a preview of what your recording will look like with the default options. Your webcam is turned on by default.

MS Stream create a recording

Check Your Microphone and Webcam

Your microphone and webcam are turned on automatically. If you have multiple cameras or microphones, ensure the correct microphone or webcam is selected. Select the drop-down arrow to the right of the camera or microphone icon to select the correct device, or turn it off. After selecting your device options, click the red circle "Record" button.

When recording in your browser, if prompted you will need to grant permissions for MS Stream to use your camera or microphone. You will see a disclaimer each time you record, you can click the X to close the message.

 

Microsoft Stream Record Your Screen with callouts

Tips for Recording

1.    Check your microphone. Select your correct microphone before you start recording.
2.    Check your webcam. If you don't need to record yourself, turn off your webcam.
3.    Do a test recording. Do a 15-30 second narration test, playback your video to ensure the audio sounds good.
4.    Have a good pace. Don't go too fast with your speech or screen actions.
5.    Practice, Practice, Practice. If you can practice your recording, do it. Having a script or outline can help. 


Record and Share Your Screen

Clicking the recording button (red circle) opens a window asking what you want to record. Your screen or an application window. You must click the appropriate selection.

  • Your entire screen. If you have multiple monitors, click the preview of the screen you are recording.
  • Application window.  Allows you to choose a specific application window to record. Choosing this will prevent any pops up on your screen and won't appear in your video. 
  • System audio. To record system audio on your computer select the checkbox. This is not available on a Mac.
  • Click Share to start recording. A countdown timer will begin and you will see the time limit, remember you have up to 15 minutes to record.
Microsoft Stream Share your screen
Share system audio. This is only available for Windows users at this time.


Pause or Stop Your Recording

  • To pause, switch to the MS Stream tab in your browser and click the circle with vertical bars.
  • To resume, click the circle with the red dot
  • To finish, click "Next".
Microsoft Stream Pause your video

When recording your screen you will see a bottom banner that displays web.microsoftstream.com is sharing your screen. You can click on the "Stop Sharing" button which stops your recording.

Review the Recording

Watch and listen to your video. Click the "Play" button. If you don't like it you can re-record it. Select Record again. If you are happy with your video click "Next" to upload to MS Stream.

Microsoft Stream review your video

Video Name, Description, and Sharing Settings

In the Upload the Stream window, type in a short descriptive "Name" for your video, a "Description" (optional), choose the "Video Language" this will auto-generate a transcript.

The checkbox "Allow everyone in your company to view this video" is not enabled. If it's checked everyone at SVSU will be able to view your video. When finished, click "Publish"

Microsoft Stream Publish Video Settings
Not ready to publish your video? Click Save as draft.
Need to download your video? Click Save video file.

Publishing Your Video (Draft) and Sharing Your Video

After your video is uploaded to MS Stream it is not published by default. Click Go to Video (shown in the sample image below). Your video opens for you to playback and review, share, or manage permissions.

Alternatively, you could open the video from your email notification.

Update Video Details. To view, a list of your video(s) click My Content > Videos you will see a pencil icon  (right of the screen) where you can update the video details
Video Access Permissions. Do not enable the checkbox "Allow everyone in your company to view this video" otherwise it will be open for all SVSU students and staff to view.

Uploading Videos, Permissions, and How to Share

If you recorded your content on another platform, you can upload your video to Microsoft Stream.

Uploading a Video? By default, you are the owner of the video and it is not shared with anyone. You must click on the Permissions tab to control (share) who can see your video. To allow viewing company-wide check the box "Allow everyone in your company to view this video."

 

An image: Microsoft Stream Permissions Allow everyone in your company

The Share with drop-down menu provides permission options for your video such as:

  • People: Individuals allowed to see your video. Click in the People box and enter a person's name or username click the search icon.
    ***Faculty and Staff Only***
  • Channel: Individuals in a specific channel can view your video, including company-wide channels. 
  • My groups: Individuals in a specific group can view your video.
    IMPORTANT NOTE: If the group is public your private video is now public.
Sharing with your instructor or a specific person? Type in the person's or username then click the search icon. Click "Apply" and select "Share". If you have not published your video the person or individuals' will not be able to view your video.

 

Faculty and Staff Only


Recorded Teams meetings Store in MS Stream

You can access them from your Teams meeting chat or log in directly at stream.microsoft.com and manage video permissions.

Need to trim your video? MS Stream can trim the beginning and end of your recording only. If you need to do more advanced editing you can download your video and apply further edits in a video editor such as Adobe Premiere Rush; available through our Adobe licensing for faculty and staff. You can install the Adobe Creative Cloud desktop app.

 

Edit or Download the Transcript of Recording in MS Stream

Transcripts from meeting recordings or uploaded media can be edited in a transcript window directly in MS Stream or transcripts can be downloaded offline from the Update video details page.


Make Your MS Stream Video Interactive

Watch this YouTube video by Microsoft on how to add a quiz or poll to a video stored in Stream. View documentation on how to add a survey, poll, or quiz to an MS Stream video.

Are you faculty and a current user of Echo360? If so, you can download your video from MS Stream and upload your video to Echo360 and utilize the engagement tools such as embedding media, polling in a video, or using the Active Learning Platform.
New to Echo360? Register for introductory training and find out more about Echo360's video hosting system and its integrated active learning components. 


Make MS Teams Meeting (Recording) Available Within Your Canvas Course

When hosting a meeting in Canvas your video is not shared with individuals that didn't attend the meeting you must give them permission manually.

 

Additional Resources by Microsoft