Encrypting eMail Attachments

Encrypting eMail Attachments

If 7-Zip is install on your computer proceed to Step 2:  Encrypting Files using 7-Zip. 

Step 1:  Install 7-Zip (7Zip)

Step 1a:  Click on the Start Button on your SVSU computer and Type Software Center (note there is no dialog box, just start typing).  You will see a dialog box similar to the one below - click on Software Center.

Step 1b: Software Center will open and you will see a screen similar to the one below - click on 7-Zip and then click Install in the next dialog box.  7-Zip will be installed.

If you do not see 7-Zip please open a ticket at mysupport.svsu.edu.  Ask for assistance with running Configuration Manager with the following at the ticket description.  "I'm trying to install 7-Zip and it does not show Software Center.  I need assistance running Control Panel > System Security > Configuration Manager > Actions > Machine Policy Retrieval & Evaluation Cycle.  Please assign this ticket to Technical Support per the Encrypting eMail Attachments Knowledge Article".  A technician will contact you and assist in getting 7-Zip on Software Center for you.

Step 2:  Encrypting Files using 7-Zip

Step 2b: 

Open File Explorer on your computer.

Select the files that you want to send as encrypted files by holding down the CRTL button and clicking (selecting) the files.

Once you have the files selected, release the CRTL button and Right Click within the highlighted / selected files, a dialog button will open, click on 7-Zip, then Add to Archive

Set: the following items in the dialog box to these values (i.e. leave all defaults except those listed below)

  • Change the Filename and location of where you want the file to be storeed.  The ... buttons allow you to select the storage location.  The white dialog box is the file name.
  • Change the ‘Archive format’ to zip
  • Change the ‘Encryption method’ to ZipCrypto
  • Enter the password you wish to use. 
  • Reenter the password you wish to use.
  • Click OK
  • The Zip file will be stored in the location you specified in the first bullet above.
  • The encrypted zip file can now be attached to an email.
  • If the receiver has an up to date Windows they will be able to decrypt it with windows explorer without needing to have 7-zip installed.
  • You will need to provide them the password that you created when you encrypted the file.

Step 2c:

The user will receive the file in their email.  They will need to download the file and open it using the password you supplied them.

 

ITD Lab How-To Video

 

Details

Article ID: 103527
Created
Mon 3/30/20 10:06 AM
Modified
Thu 7/2/20 5:40 PM

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