When exporting emails from Outlook, it's important to choose the right format based on how you plan to use the message later:
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EML format
Recommended for broad compatibility across different email clients. This format also includes attachments.
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MSG format
Best used if you'll be opening the email in Microsoft Outlook and want to preserve Outlook-specific features like flags or categories.
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PDF format (via Print > Save as PDF)
Useful for archiving or sharing a visual copy of the email, but note that attachments are not included.
For step-by-step instructions, visit this Microsoft support page.