Save a Copy of an Email from Outlook to Local Computer

 

When exporting emails from Outlook, it's important to choose the right format based on how you plan to use the message later:

  • EML format
    Recommended for broad compatibility across different email clients. This format also includes attachments.

  • MSG format
    Best used if you'll be opening the email in Microsoft Outlook and want to preserve Outlook-specific features like flags or categories.

  • PDF format (via Print > Save as PDF)
    Useful for archiving or sharing a visual copy of the email, but note that attachments are not included.

For step-by-step instructions, visit this Microsoft support page.