Save a Copy of an Email from Outlook to Local Computer

When exporting emails from Outlook, it's important to choose the right format based on how you plan to use the message later:

• EML
  • Includes attachments.
  • EML files can be opened in many Email clients such as Outlook and Gmail.
  • Refer to the MS Support article for instructions on how to Save an Outlook message as an EML or PDF file.
• PDF
  • Does not include attachments.
  • PDF files require Adobe Reader to open.
  • To save an email as a PDF, select the message and use the Print function, choosing Print to PDF.
  • Refer to the MS Support article for instructions on how to Save an Outlook message as an EML or PDF file.
• PST
  • Export emails, contacts, and calendar items.

For step-by-step instructions, visit this Microsoft support page.

Classic Outlook Desktop Users:

• You can adjust the default setting to allow all messages to be viewed within the app. It is limited to the past 1 year by default.
• Be sure to read this article for guidance on how this might affect available hard drive space and for instructions on changing the setting.