Overview
Microsoft 365 Groups offer a powerful way to collaborate by combining communication tools, file storage, and content sharing into a single, centralized workspace.
Key Benefits
-
Generous File Storage: Each Microsoft 365 Group includes 1TB of file storage, making it ideal for teams managing large volumes of documents.
-
Integrated Collaboration: Groups support seamless coordination by connecting email conversations, shared files, meeting notes, and calendars.
-
Focused Workspace: All group-related resources are accessible in one place, streamlining collaboration for specific projects or ongoing initiatives.
Common Use Cases
Microsoft 365 Groups are ideal for:
-
Managing short-term or long-term projects that involve email communication, shared meeting notes, and documents.
-
Sharing files across multiple departments or offices.
-
Combining communications, notes, web links, and documents under a shared purpose or topic.
Email Alias
To simplify communication, you can request an email alias for your Microsoft 365 Group through the ITS Support Center. An email alias is a shorter, user-friendly email address that makes it easier for people—especially those outside your Group—to send messages to all members.
How It Works:
-
Group Visibility: Messages sent to the Group alias are delivered to all members, and anyone in the Group can reply.
-
Reply Behavior: Replies will come from the individual member who responds, unless special permissions are granted.
Sending as the Group:
If you want replies or messages to appear as if they’re coming from the Group (instead of individual members), request “Send As” permissions for designated members when submitting your alias request.
-
Include the names of members who need “Send As” access in your request to ITS.
-
If new members require this permission later, they must contact the ITS Support Center to request access.
Microsoft 365 Group - Support Pages
Favorite a Group
- Open the People tool from Outlook on the Web.
- In the left menu, click Go to Groups
- Filter by Owner. A list of the Groups where you are an Owner are listed.
- Select the name of the Group.
- Click the Add to favorites star-shaped button in the top menu. Follow the same steps to unfavorite a Group, click Remove from Favorites.