Microsoft 365 Groups

Overview

Microsoft 365 Groups offer a powerful way to collaborate by combining communication tools, file storage, and content sharing into a single, centralized workspace.

Key Benefits

  • Generous File Storage: Each Microsoft 365 Group includes 1TB of file storage, making it ideal for teams managing large volumes of documents.

  • Integrated Collaboration: Groups support seamless coordination by connecting email conversations, shared files, meeting notes, and calendars.

  • Focused Workspace: All group-related resources are accessible in one place, streamlining collaboration for specific projects or ongoing initiatives.

Common Use Cases

Microsoft 365 Groups are ideal for:

  • Managing short-term or long-term projects that involve email communication, shared meeting notes, and documents.

  • Sharing files across multiple departments or offices.

  • Combining communications, notes, web links, and documents under a shared purpose or topic.

Email Alias

To simplify communication, you can request an email alias for your Microsoft 365 Group through the ITS Support Center. An email alias is a shorter, user-friendly email address that makes it easier for people—especially those outside your Group—to send messages to all members.

How It Works:

  • Group Visibility: Messages sent to the Group alias are delivered to all members, and anyone in the Group can reply.

  • Reply Behavior: Replies will come from the individual member who responds, unless special permissions are granted.

Sending as the Group:

If you want replies or messages to appear as if they’re coming from the Group (instead of individual members), request “Send As” permissions for designated members when submitting your alias request.

  • Include the names of members who need “Send As” access in your request to ITS.

  • If new members require this permission later, they must contact the ITS Support Center to request access.

Microsoft 365 Group - Support Pages

Favorite a Group

  1. Open the People tool from Outlook on the Web.
  2. In the left menu, click Go to Groups
  3. Filter by Owner. A list of the Groups where you are an Owner are listed.
  4. Select the name of the Group.
  5. Click the Add to favorites star-shaped button in the top menu.  Follow the same steps to unfavorite a Group, click Remove from Favorites.
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