SVSU Travel Abroad Technology Checklist

Limit the amount of data and number of electronic devices that you travel with!

  • Do not take your standard SVSU issued laptop.
    • Make arrangements to pick up a loaner laptop from the Support Center and load only the data you need for the trip.
    • If special software is needed, you will need to plan ahead and request it at least one-week in advanced.
  • SVSU laptops are encrypted with BitLocker. There are restrictions for encryption in some countries. See State Department list of level 3 countries and above.
    • Some countries may ask for an Export Control Classification Number (ECCN):
      • Dell Laptop (no encryption)   4A994 No Licensed Required (NLR)
      • Mac Laptop     5A992 No Licensed Required (NLR)
      • Bitlocker Encryption 5D992 No Licensed Required (NLR)
  • If traveling with personal devices, back them up before departing and remove as much data as possible. Only take the data you need for the trip.

Password expirations while travelling

  • You may want to change your SVSU password before you leave to avoid any password expiration issues while travelling.

Avoid sending sensitive information over unprotected connections!

  • Access sensitive data remotely only via cloud-based applications (office 365).
  • Avoid connecting to public Wi-Fi networks.  It is very easy for criminals or governments to monitor activity on public, hotel, or café Wi-Fi networks.
    • If you must utilize public Wi-Fi, use a virtual private network (VPN) as it may afford a basic level of security.
    • Avoid using “free vpn” services. These free services often collect and sell personal information.
    • Global Protect VPN is provided on SVSU owned laptops.
  • Do not transmit sensitive information (e.g., login credentials and passwords) via hotel business center (or other public) computers, kiosks or devices.
  • Do not insert hardware (e.g., thumb drives or CDs) from unknown or untrusted sources into personal electronic devices. These could infect your device with a virus.

Do not make assumptions about privacy at any time!

  • Some countries censor and monitor Internet activity. While some virtual private networks (VPNs) can bypass some levels of censorship, they should not be relied on to work at all times.
  • There should be no expectation of privacy when traveling abroad.
  • Electronic devices are subject to search by U.S. Customs and Border Patrol.

When you return from travelling abroad!

  • Change your SVSU password.
  • Before downloading any data or pictures from your devices, make sure they are scanned for viruses.
  • Factory reset the device to make sure you are not bringing back any viruses or eavesdropping applications.

Details

Article ID: 117713
Created
Tue 10/6/20 1:39 PM