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How to Process a Computer Hardware Order in Workday
IMPORTANT!
All computer hardware must be purchased via Workday. PCard purchases are not authorized. Turnkey solutions that include technology or require ITS involvement should use Computer Hardware Spend Category, or at least engage in conversations with ITS prior to purchase.
Review the Workday Job Aid to learn how to create Basic One-Time and Recurring Requisitions.
Use Request Non-Catalog Items for Dell and Apple Computer Hardware.
Use Connect to a Supplier Website for Extras/peripheral items listed under Amazon.
Enter the Supplier, ITEM Description, and Supplier Item Identifier exactly as listed for the Dell equipment. Select the correct Spend Category as specified.
- Attachments are required for requisitions in Workday, unless using punch-out catalog like Amazon.
- Print this page as a PDF for Dell items being purchased, or quotes
- Use the Internal Memo field to identify who/what/where the items are designated for.
- Specify Spend Category
- Each section below will provide the specific SPEND CATEGORY to be used in Workday.
- Computer Hardware - PC, laptop, tablet, monitor, dock, scanners, desk phone
- Office Supplies - items like cables, flash drives, keyboard/mouse, stylus pen, headphones, speakers, web cam, mics
All prices and model information provided below are subject to change.
The items listed below are not all inclusive and are considered preferred or ITS recommended/standard products.
Desktop Computers & Laptops (Supplier is Dell - Michigan)
SPEND CATEGORY for these items will be Computer Hardware
Enter the Specific Fields Below for Item Description, Supplier Item Identifier, and Price
Item Description
|
Supplier Item Identifier
|
Description (for your information)
|
Price
|
Dell Pro 13 Plus Standard Laptop |
Dell Pro 13 Plus PB13250 |
13.3" FHD Non-Touch Anti-Glare LCD
Intel® Core™ Ultra 7 265U, vPro® (12 TOPS NPU, 12 cores, up to 5.3 GHz)
16GB RAM, 512GB SSD, HDMI, USB/USB-C
65W AC Adapter USB Type-C, 3yr Warranty |
$1,250.00 |
Dell Pro 16 Plus Standard Laptop |
Dell Pro 16 Plus PB16250 |
16" FHD Non-Touch Anti-Glare LCD
Intel® Core™ Ultra 7 265U, vPro® (12 TOPS NPU, 12 cores, up to 5.3 GHz)
16GB RAM, 512GB SSD, HDMI, USB/USB-C
65W AC Adapter USB Type-C, 3yr Warranty |
$1,175.00 |
Dell Desktop - Office |
Dell Pro Micro Plus QBM1250 |
Intel® Core™ Ultra 7 265 vPro® (13 TOPS NPU, 20 cores, up to 5.3GHz)
16GB RAM, 512GB SSD TLC
Wi-Fi and Bluetooth
Wireless Keyboard and Mouse
180 Watt A/C Adapter, Internal Speaker, 3yr Warranty |
$960.00 |
AIO Stand for Dell Pro Micro
|
Dell Pro MFS22 |
***This is an OPTIONAL but recommended monitor stand to securely mount the Dell Desktop - Office computer behind the monitor*** |
$75.00 |
USB-C 65W AC Adapter |
CUS,ADPT,AC,65W,TC,PECOSR,US |
Extra Adapter |
$25.00
|
Dell Pro Thunderbolt 4 Smart Dock
***NOTE: if buying a monitor too, check out the Monitors options below. Some have a built-in dock, so this device might not be necessary and would save money*** |
Dell Pro Plus Smart Thunderbolt Dock SD25TB4 |
Video interfaces:
2 x DP1.4
1 x HDMI 2.1
1 x USB-C 3.2 Gen 2 Multi-function DisplayPort 1.4
2 x Thunderbolt 4
USB Ports (Data Only)
4 x USB-A 3.2 Gen 2 (10 Gbps)
1 x USB-C 3.2 Gen 2 (10 Gbps)
3yr Warranty
|
$245.00 |
|
|
|
|
Monitors (Supplier is Dell - Michigan)
SPEND CATEGORY for these items will be Computer Hardware
Item Description |
Supplier Item Identifier |
Description (for your information) |
Price |
Dell 24 Monitor - P2425H |
P2425H |
Dell 24" Edge to Edge Display with height adjustable stand & 3 year warranty |
$145.00 |
Dell 24 Video Conferencing Monitor - P2424HEB |
P2424HEB |
Dell 24" Video Conferencing Monitor with built-in dock, mic, speaker, and camera & 3 year warranty |
$315.00 |
Dell 27 Monitor - P2725H |
P2725H |
Dell 27" Edge to Edge Display with height adjustable stand, & 3 year warranty |
$175.00 |
Dell 27 Video Conferencing Monitor - P2724DEB |
P2724DEB |
Dell 27" Video Conferencing Monitor with built-in dock, mic, speaker, and camera & 3 year warranty |
$385.00 |
Dell 24 USB-C® Hub Monitor - P2425HE |
P2425HE |
Dell 24" Edge to Edge Display with built-in dock, with height adjustable stand & 3 year warranty |
$215.00 |
Apple iPad & MacBooks (Supplier is Apple)
SPEND CATEGORY for Apple Computer orders will be Computer Hardware
MUST BE PURCHASED VIA WORKDAY
Please contact Mike Holliday or Tish Yaros to discuss your needs, so that a proposal/quote can be generated. Pricing fluctuates too much to list on this page. If you want to visit Apple's site and create a sample proposal, you can send it to ITS and we'll create a proposal with educational discounts.
Extras (Keyboard/Mouse/Combos - other peripherals and cable/adapters)
Note the SPEND CATEGORY for each item - Office Supplies Or Computer Hardware
MUST BE PURCHASED VIA Workday. See Spend Category Column
If installation assistance is needed, please submit a ticket.
Supplier
|
Item Description
|
Supplier Item Identifier
|
Spend Category
|
Price
|
Keyboard, Mouse, Combos |
Amazon.com
|
Logitech M510 Wireless Mouse
|
B087Z5WDJ2
|
Office Supplies
|
$27.99
|
Amazon.com
|
Logitech MK670 Wireless Wave Keyboard & Mouse Combo (Ergonomic)
|
B0BTNXW6W2
|
Office Supplies
|
$89.44
|
Amazon.com
|
Logitech MK345 Wireless Combo Keyboard & Mouse
|
B00QXT5T3U
|
Office Supplies
|
$34.99
|
Amazon.com
|
Logitech MK120 Wired Keyboard & Mouse
|
B003NREDC8
|
Office Supplies
|
$17.77
|
Web Cam, Headset (Teams/Phone compatible) |
Amazon.com
|
Logitech C920x HD Pro Webcam, Full HD
|
B085TFF7M1
|
Office Supplies
|
$69.99
|
Amazon.com
|
Logitech USB Headset H390 with Noise Cancelling Mic
|
B000UXZQ42
|
Office Supplies
|
$21.99
|
Video Cables & Adapters |
Amazon.com
|
Moread HDMI to VGA Adapter
|
B00SW9JI9A
|
Office Supplies
|
$6.19
|
Amazon.com
|
Benfei DisplayPort to HDMI Video Adapter (2 pack)
|
B089NP5J98
|
Office Supplies
|
$17.99
|
Other External Peripherals/devices |
Amazon.com |
Fujitsu ScanSnap iX1600 Scanner |
B08PH5Q51P |
Computer Hardware |
$397.89 |
Fujitsu.com |
Consumable, Pick and Brake Roller set for iX500, iX1400, iX1500, iX1600 - PA03656-0001 |
B0CYZ4BRX2 |
Computer Hardware |
$31.99 |
Amazon.com |
Wacom Intuos Drawing Tablet CTL4100 |
B079J7DCXN |
Computer Hardware |
$59.95 |
Amazon.com |
IPEVO V4K High Definition 8MP USB Document Camera |
B079DLTG9F |
Computer Hardware |
$99.00 |
Amazon.com
|
LG 8x Portable DVD External Drive
|
B00ODDE33U
|
Office Supplies
|
$24.99
|
Amazon.com
|
Logitech Wireless Presenter R400
|
B002GHBUTK
|
Office Supplies
|
$32.99
|
Amazon.com |
USB Swipe Card Reader 3 Tracks MSR90 |
B01DUB4GVO |
Computer Hardware |
$17.99 |
Amazon.com |
Keyboard Cover for 15.6" Dell Latitude 5520, 5530 and 5540 Laptops - Skin Protector |
B0B7QSYD74 |
Office Supplies |
$7.29 |
Amazon.com |
Keyboard Cover for 15.6" Dell Latitude 5510 Laptop - Skin Protection |
B08ML4PWYX |
Office Supplies |
$6.59 |
Amazon.com |
Keyboard Cover for 13.3" Dell Latitude 5310 Laptop - Skin Protection |
B0895KFGR1 |
Office Supplies |
$6.99 |
Amazon.com |
Keyboard Cover for 13.3" Dell Latitude 5320 Laptop - Skin Protection |
B09GXDM9GS |
Office Supplies |
$6.15 |
Printer Options
University Managed Print Services
In 2016, the university conducted a review of copier and network printing on campus. It was determined that it would be in the university's interest to consolidate resources and move to a shared device model, under a common service contract. All academic and administrative departments should utilize the centrally located shared multifunction copier/printers to help reduce hardware and service costs, as well as reduce waste.
Ordering Process
All printer requests (with appropriate approvals) must be submitted to ITS via a support ticket. Toner supplies and paper are acquired from Central Stores. Questions about this process can be directed to the Manager of Technical Services.
Individual Office Printers
The option below is available only to faculty offices with chair/dean approval. Administrative offices should seek consultation from the Manager of Technical Services.
Office printers MUST be connected to the network to provide consumption data for monthly charges. This requires the office to have an extra Ethernet data port for the printer. If a port does not exist, the department must secure funding for its installation prior to printer installation.
Vendor |
Product
|
Specifications
|
Price
|
Brady Business Systems
Managed Print Services Provider
|
Kyocera P2040 b/w printer
|
- Pages per minute: 40 B/W
- Paper capacity: Std 350 (up to 8.5"x14")
- Auto-duplex
- RJ-45 Ethernet
- Windows 10, MAC OSX print driver support
- Standard PCL 6, Postscript 3 compatible
- Energy Star Program
|
$135 Annually
*plus usage
|
*Note: Annual cost of printer includes warranty and other parts/supplies (such as imaging kit). *A .05 cents per page cost is assessed to cover maintenance, service and consumption of toner. Toner can be obtained from Central Stores at no cost. All other service is obtained by calling and submitting a request via the vendor (label with details/number to call is affixed on printer).
|
ITS will assist with ordering a device and other necessary network configuration/setup. All other service issues must be directed to the vendor. |