Create/Embed a Teams Meeting Link in Canvas (Alternative)

Recordings on this Topic:

• View brief instruction video by Instructure - Calendar specific portion starts at 1min 40 sec.
• View a previously recorded workshop
• Set the Presenter and Attendee Roles by changing Meeting Options

MS Team Meeting links can be embedded directly to a Canvas Rich Text Editor box via External Tools.  Teachers create a calendar appointment, page, announcement, etc and add a meeting link.  Students in the class click the link to open the online Teams interface in a supported browser or Teams Desktop Version.

In This Article

Canvas Calendar Teams link

Create Module Item for the Calendar Event

Other Canvas Tool Teams link

Recordings

Canvas Calendar Teams link

Note that if students have Calendar Notifications turned on in Canvas, they will receive a reminder notification about the upcoming Calendar meeting when the meeting is initially created.  They will not receive any further notifications about the appointment, but it will appear in the Coming Up section of the Dashboard for yourself and your students.

1. Open Canvas and click on the Calendar tool on the left menu.
   
   
    
2. Double-click the date the calendar meeting should occur on.  Keep in mind that you can set a repeating calendar appointment if you plan to meet at the same time each week.
3. Enter the Title, Date, Time and Location of the meeting.  Also, select the course that the appointment should be associated with.
4. Click More Options.
   
   
    
5. Look for the power-plug-shaped, Apps tool in the toolbar.  Select it and scroll down to choose View All or  Microsoft Teams Meetings.  
   
   
   
    
6. If you selected View All, choose Microsoft Teams Meetings from the apps listed.
   
   
    
7. Click the Sign In button.
   
    
8. Select the Create meeting link button.
   
   
    
9. Type a title for the meeting.
10. Select the date and time the meeting should occur.  The meeting can be started and/or stopped outside of the selected times.  The meeting is not restricted to just this date and time.
11. Click the Create button.
    
    
     
12. Click the Meeting Options link.
    
    
     
13. Change who can bypass the lobby to Only Me.  This will prevent uninvited users from entering the meeting.
14. Change  the Presenter to Only Me.  Students can still be made into Presenters while the meeting is taking place.
15. Decide if you would like to Enable or Disable the Chat feature during a meeting or outside of a meeting.
    
    
     
16. Click Save.
17. Close the Meeting Options tab.
18. Click the Copy button.
19. The link will appear in the details box.  If the meeting should be scheduled on a repeating basis, choose the Duplicate check box.  Complete the other options for the tool you are in.
    
    
     
20. Click Create Event.  The meeting will appear in the calendar on the date, or repeating dates that you had selected.
    
    

Create Module Item for the Calendar Event

1. Click the appointment title.
2. Right-click the larger appointment title.
3. Select Copy link address.
   
   
   
    
4. Click the Dashboard tool and enter your Canvas course.
5. Click the Modules tool.
6. Select the Add Item + button.
   
   
   
    
7. Select External URL.
8. Paste the calendar link into the URL field.
9. Type a Name for the Page/Link.
10. Click Add Item.
    
    
    
     
11. The item is added to the Module.
    
    

Other Canvas Tool Teams link

1. Open Canvas and go to the Course where the meeting should be held.
2. Open the tool where you want the Meeting link to be included, i.e. Syllabus, Announcements, Pages, Assignments, Discussions.  It must be a tool that allows you to type in a Rich Text Editor box.  
3. Look for the power-plug-shaped, Apps tool in the toolbar.  Select it and scroll down to choose View All or  Microsoft Teams Meetings.  
   
   
   
    
4. If you selected View All, choose Microsoft Teams Meetings from the apps listed.
   
   
    
5. Click the Sign In button.
   
    
6. Select the Create meeting link button.
   
   
    
7. Type a title for the meeting.
8. Select the date and time the meeting should occur.  It will not appear in the Outlook Calendar or any other calendar, but will be added to the Syllabus section of the course. The meeting can be started and/or stopped outside of the selected times.  The meeting is not restricted to just this date and time.
9. Click the Create button.
   
   
    
10. Click the Meeting Options link. Watch this video for a walkthrough of Microsoft Teams Meetings options. . 
    
    
     
11. Change who can bypass the lobby to Only Me.  This will prevent uninvited users from entering the meeting.
12. Change  the Presenter to Only Me.  Students can still be made into Presenters while the meeting is taking place.
13. Decide if you would like to Enable or Disable the Chat feature during a meeting or outside of a meeting.
    
    
     
14. Click Save.
15. Close the Meeting Options tab.
16. Click the Copy button.
17. The link will appear in the details box.  Complete the other options for the tool you are in.
    
    
     
18. Click Save and Publish to make the link available to students.  
19. On the day of the meeting, while using a supported browser, faculty and students click the link to join the meeting.  If you have Teams Desktop Version installed, you will be prompted to allow it to open.  Be sure to ALLOW the mic and camera when prompted.
20. Choose allow to open the MS Teams Desktop Version or select an option to download the software or open Teams in the browser.
    
    
     
21. Mute/Unmute the mic and turn your camera on/off.  Click the Join Now button.
    
    
     
22. Click the Participants icon to turn on the Participants Panel.  Here, you can open the Meeting Options to adjust settings as in step 9. 
    
    
     
23. Click the check mark next to a student's name to allow them into the meeting.
    
    
     
24. Click the more button next to a specific student's name to make them a presenter.
25. To Share the Screen, click the Share screen icon and then select either, A) the thumbnail icon of your Desktop to share your entire monitor, or B) the Browse button to share a specific application.
    
    
     
26. Click the Chat icon to type a message to students.  If you type at least one message, the conversation will be saved in your Teams Chat tool.
    
    
     
27. Click the More button in the Teams toolbar to view additional options like the record button.
    
    

This is an example of a conversation saved to the Teams Chat tool.

Recordings

• MS Support page on how to start and stop a recording
• Meetings are not recorded automatically, you must press the Start Recording button.
• Recordings are available within the Chat history tab in Teams.  The person who started the recording can also access it from the Recordings folder in their OneDrive.  
• MS Support page on how to manage and share recordings.
• Note that meeting recordings count towards the total 1 Tb of storage space available per user.
• An upcoming change to OneDrive will cause meeting recordings to expire after 120 days unless the details of that file are edited by the owner of the video.  The expiration settings will be located in the file details section.
• Transcription is automatically started when recording meetings that were scheduled in advance.  This is not the case for Meet Now meetings.